MAG USA is the United States ‘go-to’ organization for delivering market-leading commercial solutions that transform customer experiences and drive revenue in airports. Our focuses are Parking Distribution, Airport Lounges, Car Parking Services and Terminal Developments.
As a member of the MAG USA team, you’ll have an opportunity to be a part of a fast-growing company that offers competitive compensation and great benefits.
Job Title: Administrative Assistant
Reports to: Lounge General Manager
Location: Phoenix – Terminal 4
Department: Operations
Position Summary: The Administrative Assistant will play a key role within the Operations and HR departments through supporting clerical items, recruiting, onboarding, payroll, accounts payable and other initiatives within the Phoenix – Terminal 4, Escape Lounge. The ideal candidate is a self-starter who is adaptable and understands that the business is accelerating at a fast pace.
Key Responsibilities:
- Support General Manager with administrative tasks including file administration, office supply ordering, report preparation, expenses, and invoice submissions.
- Manages hourly recruiting via Indeed.
- Manages the entire employee onboarding life cycle, including conducting interviews, completion of new hire paperwork, scheduling drug screenings, background checks, airport badging appointments, and facilitates employee check ins.
- Assist with bi-weekly payroll processing and weekly scheduling, clearing missing punches and approving timesheets.
- Facilitate employee questions related to scheduling, benefits, and payroll.
- Follow all company policies and procedures as set forth in the Employee Handbook.
- Performs additional duties as reasonably requested by Management, especially during downtimes.
Key Competencies:
- Excellent time management and organizational skills.
- Familiarity with Microsoft Office including Microsoft Teams.
- Excellent verbal and written communication skills.
- Ability to handle data with confidentiality.
- Willingness to collaborate with team members across the entire organization.
Skills and Experience Required:
- Bachelor’s degree or previous administrative / office experience.
- A solid employment record and previous customer service experience preferred.
- Ability to communicate effectively with members at all levels of the organization.
- Ability to remain organized and prioritize workload.
Preferred Skills and Experience:
- Experience with Paylocity, or other HCM system.
- Experience with scheduling.
Job Type: Full-time
Pay: $20.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Referral program
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
COVID-19 considerations:
Masks must be worn at all times.
Ability to commute/relocate:
- Phoenix, AZ 85034: Reliably commute or planning to relocate before starting work (Preferred)
Experience:
- Administrative Assistants & Receptionists: 1 year (Preferred)
Work Location: One location