Phoenix, AZ Full Time 1 week ago

MAG USA is the United States ‘go-to’ organization for delivering market-leading commercial solutions that transform customer experiences and drive revenue in airports. Our focuses are Parking Distribution, Airport Lounges, Car Parking Services and Terminal Developments.  

As a member of the MAG USA team, you’ll have an opportunity to be a part of a fast-growing company that offers competitive compensation and great benefits.  

Job Title:  Administrative Assistant

Reports to:  Lounge General Manager

Location:  Phoenix – Terminal 4

Department:  Operations

Position Summary: The Administrative Assistant will play a key role within the Operations and HR departments through supporting clerical items, recruiting, onboarding, payroll, accounts payable and other initiatives within the Phoenix – Terminal 4, Escape Lounge. The ideal candidate is a self-starter who is adaptable and understands that the business is accelerating at a fast pace.

Key Responsibilities:

  • Support General Manager with administrative tasks including file administration, office supply ordering, report preparation, expenses, and invoice submissions.
  • Manages hourly recruiting via Indeed.
  • Manages the entire employee onboarding life cycle, including conducting interviews, completion of new hire paperwork, scheduling drug screenings, background checks, airport badging appointments, and facilitates employee check ins.
  • Assist with bi-weekly payroll processing and weekly scheduling, clearing missing punches and approving timesheets.
  • Facilitate employee questions related to scheduling, benefits, and payroll.
  • Follow all company policies and procedures as set forth in the Employee Handbook.
  • Performs additional duties as reasonably requested by Management, especially during downtimes.

Key Competencies:

  • Excellent time management and organizational skills.
  • Familiarity with Microsoft Office including Microsoft Teams.
  • Excellent verbal and written communication skills.
  • Ability to handle data with confidentiality.
  • Willingness to collaborate with team members across the entire organization.

Skills and Experience Required:

  • Bachelor’s degree or previous administrative / office experience.
  • A solid employment record and previous customer service experience preferred.
  • Ability to communicate effectively with members at all levels of the organization.
  • Ability to remain organized and prioritize workload.

Preferred Skills and Experience:

  • Experience with Paylocity, or other HCM system.
  • Experience with scheduling.

Job Type: Full-time

Pay: $20.00 per hour


  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Employee assistance program
  • Employee discount
  • Flexible schedule
  • Health insurance
  • Life insurance
  • Paid time off
  • Referral program
  • Retirement plan
  • Vision insurance


  • 8 hour shift
  • Monday to Friday

COVID-19 considerations:
Masks must be worn at all times.

Ability to commute/relocate:

  • Phoenix, AZ 85034: Reliably commute or planning to relocate before starting work (Preferred)


  • Administrative Assistants & Receptionists: 1 year (Preferred)

Work Location: One location

  • Company:
    Escape Lounges / MAG USA
  • Job Type:
  • Posting Date:
    12th May 2022
  • Valid through:
    12th Jun 2022
  • Location:
  • Est. Salary:
    $20 / HOUR
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