The administrative assistant will provide administrative support for a Principal Investigator (PI) working on several NIH-funded research studies. This position requires great attention to detail and ability to work on multiple projects in a team-oriented environment. The administrative assistant will be responsible for the daily coordination of all administrative duties connected with the projects. Specific duties include scheduling of project meetings; managing operational functions (ordering supplies, submitting reimbursements); making travel arrangements; maintaining the research group website; working with databases containing sensitive medical information; assisting with formatting and submission of manuscripts; conducting literature search. The administrative assistant can expect to work closely with the Pl on various study tasks.
The Department of Epidemiology and Biostatistics (DEB), housed within the UCSF School of Medicine, has a vision to advance discoveries and insights into the distribution, determinants and outcomes of disease that will drive improvements in population health worldwide. The DEB has three missions: 1) education, 2) science, and 3) research. Its educational mission is to train students in epidemiologic and biostatistical methods for studying disease etiology and prevention, evaluating tests and treatments, and using evidence-based approaches in clinical practice and population health. The scientific mission of the DEB is to perform outstanding basic, clinical and population health research along a spectrum from molecules to society and to develop tools for the translation of knowledge that will improve clinical practice and population health and ensure optimal use of resources. The clinical mission of the Department is to support the practice of public health and preventive medicine in local, state, national and international health agencies.
- High school graduation and four years of related administrative experience; or an equivalent combination of education and experience
- Skilled in using MS Office suite, including Word, Excel and PowerPoint
- BA/BS with a minimum of two years of experience in administrative support.
- Ability to work independently with minimal supervision
- Attention to detail
- Excellent written and oral communication skills
- Ability to work on a task over extended period of time and to see it through to completion
- Experience conducting literature reviews
- Experience formatting manuscripts and using EndNote referencing software
- Experience with UCSF administrative systems, including BearBuy, MyExpense, Connexxus, library catalogues
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.
UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.
In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
Join us to find a rewarding career contributing to improving healthcare worldwide.
Equal Employment Opportunity
The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.
Job Code and Payroll Title
004722 BLANK AST 3
Teamsters Local 2010 – Clerical and Allied Services Unit (CX)
Remote / Telecommute
Additional Shift Details
Mon-Fri, morning hours between 9:00 am and 12:00 noon