New York - US Full Time 5 days ago

Growing event production company is looking for a bookkeeper for our New York office. This position is an in-office and work-from-home hybrid (2 days work from home, 3 days in our office). The office is located in Manhattan, steps away from Penn Station/Madison Square Garden. The role will also require you to cover some light office management duties.

While you’ll be working most closely with the Finance Manager in Florida, you will also field many questions or concerns regarding business credit cards, allocations or event budgets from employees in all locations. You also may frequently interact with the company’s executive leadership in the U.S. and London.

A Little About Our Company:

Our company values diversity and inclusion, and you’ll be working with a young, dynamic team of about 20+ creatives. Between our three U.S. offices in New York, Florida and California, and our sister company in London, we service clients all over the world.

Being comfortable communicating via Zoom, Slack, and other remote team systems is a must. Our company’s filing and communications system is Microsoft Office 365.

The successful candidate should have a BS in Finance, Accounting or Business Administration, and a minimum of 5 years of proven bookkeeping experience.

Our benefits package includes vacation, paid holidays, medical, dental and vision, and 401(k).

Your responsibilities include, but are not necessarily limited to:

Receivables / Payables

Receive and track incoming/ outgoing payments and enter against correct invoice/client.

Review incoming/outgoing invoices for accuracy

Follow up on outstanding invoices, including collections where necessary

Bank General

Reconciliations/keep up-to-date book balance

Processing miscellaneous requests from state/federal agencies

Sales Tax

Prepare monthly sales tax for the three company locations (Florida, California, New York)

For all states we do business in

Credit Cards

Check card balances on a regular basis and fund operating cards as needed

Schedule credit card payments

Create monthly report for each card holder and ensure charges are mapped to correct client/event

Reconcile expenses with receipts and follow up on missing receipts if needed

Journalize each card and post cost to corresponding event

Financials

Create monthly and yearly budget and reconcile against actual P&L

Forecast and update cashflow and yearly budget as needed

Create monthly closing report such as P&L, Balance Sheet, Sales, etc.

Other

Make recommendations for process streamlining/improvement and cost-saving opportunities

Read and review client contracts to confirm accuracy and proper budget allocation.

Handle required filings and tax forms

Support Finance Manager with ad-hoc projects as needed

Office Management

Assist with contacting and resolving issues with property management and vendors

Open, sort and direct incoming mail

Ordering of office supplies/ equipment

Assist with management of storage units

Qualifications

BS degree in Finance, Accounting or Business Administration

Minimum of 3 years bookkeeping experience required

Excellent communication and customer relations skills as you will be interacting with clients

Ability to prioritize in a fast-paced environment with remote staff

Proficiency in QuickBooks Desktop a must

Experience reading and reviewing client contracts

Familiarity with expense software like Concur or Expensify

Proficiency in MS Office Suite

Knowledge of Avalar a plus

Job Type: Full-time

Pay: $55,000.00 – $60,000.00 per year

Benefits:

  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

Schedule:

  • Monday to Friday

Education:

  • Bachelor’s (Preferred)

Experience:

  • Bookkeeping: 5 years (Preferred)

Work Location: One location

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