Excellence Services, LLC

Remote Senior HR Specialist / Personal Assistant

Excellence Services, LLC

United States
Aug 5th, 2022
$ 72800 - 124800 / Year
Excellence Services LLC is a professional private-owned company that provides luxury service for an HNW family exclusively. We help our client enjoy their life and encourage employee success.
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https://www.excellenceservices.com/

Remote Senior HR Specialist / Personal Assistant

REMOTE ONLY.

$72,800 to $124,800 + Benefits. DOE.

Up to 20%performance-based Bonus.

Job Type: Full Time (40 hours/week), Non-Exempt/Hourly. Weekend availability required

Full-time, Typically Monday-Friday. On-call as needed.

ABOUT US:

Excellence Services LLC is a professional private-owned company that provides luxury service for one HNW family exclusively. We help our client enjoy their life and encourage employee success.

SUMMARY:

Looking for an experienced Remote Senior HR Specialist / Personal Assistant to screen, interview, and process household domestic staff applicants, and assist in the day-to-day HR operations of a private estate. Must commit to implementing and maintaining our core values. The ideal candidate will be proactive, energetic, detail-oriented, and be able to anticipate Principals’ needs and provide exceptional service in a timely manner. Qualified candidates will work independently, wear multiple hats and be productive in a remote working environment.

PRIMARY DUTIES:

Recruiting & Other HR Duties

  • Handle and manage the full cycle of the recruitment process, including resume screening, scheduling and conducting interviews, and reference checks.
  • Daily reporting and accurate summaries of candidate interviews and updates on all tasks in a timely manner. Ability to meet tight deadlines.
  • Set the service standard from the beginning with the interview screening process. Required to meet the service needs of the family and property.
  • Keep and report accurate and confidential information of all candidates, from application through hiring/termination.
  • Screen all resumes looking for key traits that will make candidates successful in an HNW family environment.
  • Conduct interviews in a quiet and professional home office setting.
  • Meet with household contacts regarding staff placement and HR-related issues.
  • Act as a point of contact and gatekeeper for Principals on all recruiting processes – providing timely updates on job postings, applicant pool, applicant status, job boards, and intro interview performances.
  • Update ATS with candidate summaries.
  • Provide timely updates and information on all human resource matters, including compliance notifications and required postings.
  • Review and submit human resource/recruitment-related invoices for processing.

Research & Exploration

  • Collect information, perform research and data analysis as needed; provide suggestions to the Principals with the best solution to solve problems.
  • Observe and participate in the daily work to continuously optimize the workflow & process, improve team efficiency, and reduce the interventions by Principals.

QUALIFICATIONS AND CHARACTER SKETCH:

  • Minimum of 4+ years of relevant experience working in a human resource capacity.
  • Excellent learning ability and a passion for exploration, research, and analysis.
  • 4-year degree from an accredited college or university.
  • Professional and discreet demeanor in all phone and email interactions with applicants.
  • Possess superior organizational and time management skills.
  • Able to work independently and report progress and results to a team in a timely manner.
  • Excellent HR and project management skills.
  • Positive professional attitude, team player, capable of working well with a vast array of employees and applicants.
  • Tech-savvy and resourceful. Familiar with internet research, LinkedIn, Gmail, Google Docs, Google Sheets, and Google Calendar.
  • Comfortable with MacBook & iPhone, including texting, camera phone, and smartphone apps.
  • Able to multitask and prioritize well. Must be flexible to shift priorities as needed.
  • Excellent command of the English language, both written and verbal.
  • Able to work West Coast business hours.
  • Flexible schedule with availability to work overtime and weekends as needed. A 24/7 mentality.
  • Must be legally authorized to work in the United States without sponsorship for employment visa status.
  • Able to work Pacific business hours.
  • Able to pass an extensive background check, including criminal, credit check, and reference checks.
  • Familiar with California labor laws and legal interview processes and/or ability to quickly learn.

OUR CORE VALUES:

  • Principal’s First*

Highly Private Clients are the focus, and Principals are the Clients.

  • Learn from mistakes*

Brave to face and admit the truth. Learns and grows from mistakes. Makes thoughtful choices and changes to avoid mistakes or at least low-cost mistakes. High-cost or repeated mistakes will lead to disciplinary action.

  • Conscientious*

Finish duties conscientiously, effectively, and promptly.

  • Dedication*

Be dedicated. Keep improving.

  • Accountable*

Due diligence. Be accountable.

  • Independent*

Think and act independently.

  • Resilience*

Do not complain or shy away from assigned works. Confronts difficulties bravely. When the going gets tough, the tough get going.

Job Type: Full-time

Pay: $72,800.00 – $124,800.00 per year

Benefits:

  • Health insurance
  • Paid time off

Schedule:

  • 8 hour shift
  • Monday to Friday

Supplemental Pay:

  • Bonus pay

Work Location: Remote

If you require alternative methods of application or screening, you must approach Excellence Services, LLC directly to request this, as we're not responsible for the employer's application process.

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