Staff Accountant

Responsible for understanding, upholding and promoting the company’s Critical Success Factors, 1) Safety First!; 2) Financial Success (including operational excellence); 3) Employee Satisfaction (including development and training), and 4) Customer Satisfaction.

The primary function of this position is to perform a variety of general accounting duties for the organization and ensure financial transactions are recorded in a timely and accurate manner in accordance with generally accepted accounting principles. The incumbent in this position partners closely with accounting staff, project managers, operations employees, customers, vendors and senior leadership. The incumbent will perform a critical role in learning and performing multiple functions simultaneously to be able to step in as key backup for other accounting team members and develop into future organization leader.

MAJOR RESPONSIBILITIES / ESSENTIAL JOB FUNCTIONS

Participate in review and posting of financial transactions and conduct financial analysis as required to ensure accurate and timely financial records. Assigned duties may include any of the following:
1. Coordinate weekly payroll time-reporting system updates provided by field leaders, review for accuracy in coding to jobs/phases/general ledger accounts and post interface to payroll systems.
2. Review weekly payroll, benefits and taxes to ensure accuracy prior to final. Calculate and record payroll taxes, process electronic payroll files to bank for employees, state of CO and IRS taxes due.
3. Coordinate AP invoice solutions for the organization by entering transactions to general ledger by job, phase, GL account, cost type and purchase order. Communicate with project managers and vendors to resolve challenges with invoice accuracy and ensure alignment with purchase orders. Provide training and support to part-time employee performing accounts payable invoice entry.
4. Manage AP infrastructure by setting up new vendors, ensuring W-9s and COIs are obtained and processing vendor address changes. Participate in installation or leadership of automated purchase order and accounts payable invoice system solutions.
5. Issue AP vendor payments via weekly check runs or virtual card payments.
6. Coordinate employee credit card management system, obtaining required inputs from cardholders to support expenditures, ensuring management approvals and recording financial transactions.
7. Support project managers by reviewing job results with project manager, coordinating job setup/shut-down activities, and participating in monthly cost to complete review sessions.
8. Perform job billing (draw) requests using various financial systems in alignment with customer requirements, tracking and issuing lien waivers as required for billing by each owner/customer/job.
9. Enter job purchase orders based on project manager inputs, investigate purchase order discrepancies.
10. Coordinate AR ACH and check receipts process and report receipts to financial systems.
11. Conduct bank reconciliation for multiple bank accounts, reporting cash transactions performed by parent company and ensuring timely posting of all vendor AP checks and incoming AR receipts.
12. Coordinate fixed asset tracking, recording additions and retirements, reporting depreciation expense and delivering reconciliations for fixed asset and depreciation balances.
13. Serve as lead administer for company fleet for 33 vehicles and maintain fuel card program.
14. Perform a variety of accounting journal entries and reconciliations for general ledger accounts
15. Provide support for delivery of accurate tax filings including quarterly 941s for IRS, quarterly state with-holding taxes, quarterly use taxes, annual W2s and 1099s
16. Actively participate in internal audits or external regulatory driven audits.
17. Provide documentation required to satisfy Sarbanes-Oxley (SOX) reporting requirements and ensure defined internal control requirements are satisfied.
18. Actively support annual Open Enrollment efforts to ensure benefits are accurately reflected for new benefits enrollment year, setting up benefits for new employees via automated excel system updates.
19. Maintain complete confidentiality relative to all financial and human resources information including payroll and employee statuses.
20. Other duties and special projects as assigned. Minimum Qualifications: MINIMUM EDUCATION AND EXPERIENCE
Educational and experience requirements include: Four-year accounting/finance/business degree is preferred with a minimum of 2 years work experience, or equivalent combinations of training and experience. Position requires a working knowledge of accounting procedures, ability to learn company policies and adhere to defined internal control requirements. Experience in accounts payable, payroll, billing, job cost project accounting, purchasing or general accounting is preferred.

KEY SKILLS AND COMPETENCIES
This position requires strong organizational skills, attention to detail in reviewing financial transactions and an ability to prioritize and complete multiple tasks in a timely and efficient manner.
The selected applicant for this position will demonstrate an extreme desire to learn new skills and demonstrate and ability to continually improve existing business processes and systems.
The candidate must demonstrate effective verbal and written communication skills to ensure successful and positive interactions with internal team members, customers and vendors.
This position requires use of Microsoft Office Suite applications including Outlook, Excel and Word.
The candidate should possess advanced Excel skills including experience with pivot tables and v-lookups and experience using mass data updates using SDX templates or similar interfaces.
The candidate will be required to navigate multiple on-line systems including Viewpoint Spectrum, Textura, E-Comply, hh2, UGK, US Bank Singlpoint, Colorado My UI Employer and Nelco solutions.
The successful applicant for this position must demonstrate an ability to prioritize work activities to satisfy deadlines for multiple stakeholders.
Strong customer service skills will be essential as this role will potentially interface with all employees in the organization to provide needed assistance.
Selected candidate must have the ability to perform job duties autonomously once they have been properly trained, but must also be capable of completing tasks, assignments, and projects as a member of a well-functioning team. Additional Information Background check, credit check, MVR, Physical Abilities Test, and drug screen may be required (will vary with position).

Minorities/Females/Disabled/Veterans. EEO/AAP.

Individual salaries will be assigned based on consideration of a combination of industry experience, knowledge, skills, abilities, and other factors pertaining directly to the essential functions of the job.

Benefits – Day 1:

Medical, Dental, Vision, 401K, Basic Life Insurance, Contributory Life Insurance, AD&D Insurance, HSA, FSA, FSA – Dependent Care

Benefits – 1st of the Month:

Short Term Disability